The Archive System is the structure on which the University document heritage is organized regarding its preservation, treatment and accessibility, according to the stages of the document life cycle and level of use.
It is made up of two basic elements:
· Management archives
They collect the documents of the University executive committees as well as its administrative units and services in its initial or active stage, that is to say, as long as the documents are in process or their use by the productive unit is highly frequent. The documents remain in the management archives during the period established by the preservation calendar for each documentary series. From this moment on, the documents are transferred to the General Archive.
Here, the documents are managed by the Office's staff according to the guidelines and criteria established by the General Archives, applying uniform methods and techniques for the documentary treatment included in the general management system of the documents at the University.
· General Archive
It collects and keeps custody of the University documents coming from the management archives once the stay-in period expires. It acts as an intermediary office by processing the documents so as to support the the University administrative management and also, it acts as a historic archive by preserving those documents with a significant historic value.
The General Archive coordinates the archive administration system university, by establishing the management proceedings, preparing the description tools and guaranteeing access of all the university members and the citizens at large to its collections
Archives Central Office
Universidad de Alicante Carretera de San Vicente del Raspeig s/n 03690 San Vicente del Raspeig Alicante (Spain)